FindItMore | Organizing events and festivals is a great opportunity to build relationships outside the office and will surely improve teamwork. It’s also a great marketing opportunity, with the power of bringing in new clients and getting your name out there. That being said, it’s all for nothing if you don’t take the safety of your event seriously. Safety is a real issue that becomes a priority when so many people are involved in an uncontrolled environment. So, to make everything run smoothly, here are the top safety considerations you should keep in mind when organizing any event.
1. Make sure your food and drink vendors are up to standard
As far as catering is concerned, everything must be up to the highest standard. The most common and easiest injuries actually come from spoilt food and drinks. The first thing you need to pay attention to is the catering service you higher. Make sure they’re professional and trustworthy enough to handle your event, regardless of its scale.
Next, choose foods which can be prepared fresh or those which can withstand the test of weather. Moving on to drinks, you need to ensure they’re kept cold and that nothing is close to expiring. This is especially important if you’re planning on serving cocktails, as mixing alcohol with a spoilt drink can make your guests really sick.
2. Have medical staff on duty
Regardless of how big or small the event you’re throwing is, you should have medical staff on standby. Someone can always fall and injure themselves, have a little bit too much to drink, or just feel off. The medical staff will be able to respond immediately, making sure everyone’s alright and minimizing the consequences of more serious injuries.
You can always find a company with lots of experience in the field to make sure everyone is in good hands. Don’t forget to clearly mark the first aid stations, as well as to make sure they’re easy to get to. The quicker the response, the smaller the consequences.
3. Perform risk assessment
Before your event, you should always perform a thorough risk assessment. It’s an essential part of any planning process. Take into account the capacity and size of your event grounds as well as their shape. Check if the venue already has blueprints with emergency exits. If it doesn’t you should come up with them yourself. Write everything down and don’t leave a single issue up to chance. Knowing exactly what you’re up against will help you deal with any emergency.
Fires, injuries, and over crowded are just one thing to think of. Also pay attention to the location of the venue, because it might help you devise a more coherent and efficient plan. Finally, performing risk assessment before your event lets you know if throwing the festival or event at the given location is even worth it.
4. Hire professional security
Having a professional hand on board will help you keep things under control and relax you a little. After all, one person can’t single-handedly make sure everything’s going according to plan on a large festival or event grounds. Talk to an experienced company you can trust as they’ve been in the business for a while and will know exactly how to handle any type of situation.
Professional security will be able to keep people in line and stop incidents before they happen. The attendees will also feel safer and act more responsible when they know someone’s watching over them. Finally, remember that strategic placement of your security contributes to optimal effectiveness and productivity.
5. Control the crowd
Even though it sounds impossible to control the crowd at any event, let alone festival, it’s an essential part of safety. The crowd is a living and breathing organism that has a mind of its own which is why controlling it could come off as a challenge. One trick is to separate the crowd into smaller sections with temporary but sturdy pedestrian barriers.
This way you’ll be dealing with several smaller groups instead of one big one. What’s more, this system will allow you to direct the crowd anywhere you want. That will help you avoid potential injuries and completely eliminate the risk of an overcrowded situation which just makes everyone uncomfortable.
6. Prepare for weather changes
Aside from other risks, the weather is also something you need to pay close attention to. Your outside event or festival can be drenched in minutes, leaving everyone soaked, shaking, and eligible for a cold. To avoid this fate, keep up with the weather forecasts but also prepare for the worst case scenarios.
Have a designated for distributing rain boots and raincoats, and put a layer of waterproof and non-slippery material between the ground and the guests. It’s also a good idea to provide some kind of cover for your event, as it’s bound to keep everyone safe, warm, and dry. Covers can also make for a unique design of your event grounds, making them both aesthetically pleasing and practical.
As you can see, the safety and well-being of everyone present depends on you as the organizer. Doing things right will ensure there are many more events and festivals to look forward to. What’s more, you’ll practically be a hero to your employees and other attendees, as people always appreciate when someone looks after them. These safety considerations aren’t hard to put into action but will up the level of professionalism of any event.